Procedures for Disclosure, etc. of Retained Personal Data
The procedures for notifying the purpose of use, disclosing, correcting, etc., suspending the use, etc., and suspending the provision to a third party (hereinafter referred to as "Disclosure, etc.") of retained personal data to a customer upon request are announced below.
Retained Personal Data Subject to Disclosure, etc.
Personal information subject to disclosure, etc. is limited to personal information held by the Company for which the Company has the authority to disclose, etc. (hereinafter referred to as "Retained Personal Data"). The personal information subject to disclosure, etc. is limited to personal information held by the Company for which the Company has the authority to disclose, etc. ("Retained Personal Data").
Purpose of use of all retained personal data
All personal data held by the Company will be used within the scope of the purposes of use stipulated in the "Handling of Personal Information by the Company".
Consultation Services for Disclosure, etc., and Complaints
The contact information for requests for disclosure, etc. of retained personal data and for consultation regarding complaints about the handling of retained personal data by the Company is as follows
Name | Hoosiers Capital Management Co. Administration Department |
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Address | 10F Marunouchi-Nakadori Bldg, 2-2-3 Marunouchi, Chiyoda-ku, Tokyo 100-0005, Japan |
Phone | 03-3243-8118 |
Hours | Monday through Friday (excluding Saturdays, Sundays, |
Procedures for Requests for Disclosure, etc.
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Mailing to the consultation service
Please send the following documents in a sealed envelope to the consultation office.- ①"Request Form for Disclosure of Retained Personal Data
- ②Identification documents (Please see (2) below. If the request is made by a representative, the documents listed in (4) below are also required.)
- ③Postal stamps equivalent to the fee, etc. (see (3) below)
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Identification documents
To verify your identity, please send us a copy of the following identification documents.- ①A copy of a driver's license, passport, resident card, special permanent resident certificate, personal number card (do not send the side with the personal number).
- ②A copy of a certificate without a picture issued by a government or municipal office, such as a health insurance card, pension book, etc.
... Please send two items.
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Fees, etc.
Please send postage stamps equivalent to the following fees per customer request (if multiple requests are made at the same time, please send postage stamps equivalent to the total amount). (If multiple requests are made at the same time, please send postage stamps equivalent to the total amount. Please note that the fee will not be refunded even if we are unable to respond to your request for disclosure, etc. If the postal system is changed, the following fees will be changed.- ①Request for disclosure (reply by mail)
Postage 84 yen Simplified registered mail fee 320 yen Total 404 yen - ②Requests for notification of purpose of use, correction, etc., suspension of use, etc. (reply by mail)
Postage 84 yen Simplified registered mail fee 320 yen Total 404 yen
- ①Request for disclosure (reply by mail)
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In the case of a request for disclosure, etc. by a representative
If the person making the Request for Disclosure, etc. is a legal representative of the principal, such as a minor or an adult ward, or a voluntary representative designated by the principal with power of attorney from the principal, please send the following documents (1) and (2) in addition to the identification documents in (2) above.- ①Documents confirming the authority of representation
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In the case of a legal representative
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ⓐIf you are underage
A copy of the person's family register or an insurance card with dependents' names entered (copy)
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ⓑIn the case of an adult ward
(Matters to be certified for registration as stipulated in Article 10 of the Act on Guardianship Registration, etc.)
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ⓐIf you are underage
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In the case of a voluntary representative
Power of Attorney" and certificate of seal registration of the applicant
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In the case of a legal representative
- ②Identification documents to verify the identity of the agent
Please also send the identification documents listed in (2) above for the proxy.
- ①Documents confirming the authority of representation
Cases in which we are unable to respond to your request
In the following cases (1) through (2), we will not be able to respond to the customer's request.
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If we are unable to accept your request due to an incomplete request, etc.
Requests cannot be accepted in the following cases Please correct any deficiencies and resubmit the application documents by our prescribed procedures.- ①If you have not used the billing documents specified by the Company
- ②In case of insufficient documents, etc. required for submission
- ③When the identity of the customer cannot be identified by the information on the invoice
- ④When we cannot confirm that the request is from the person himself/herself, such as when the address stated in the application form, the address stated in the documents for identification, and our registered address do not match.
- ⑤If the application is filed by a proxy, the proxy's authority of representation cannot be verified. If the authority of representation cannot be verified when an application is filed by a proxy
- ⑥Any other cases where the application documents submitted by the customer are incomplete.
- ⑦If the request is made without following the procedures specified by the Company
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Cases in which a request for disclosure, etc. is refused
- ①Notification of purpose of use
In the following cases, notification of the purpose of use of the retained personal data requested cannot be complied with.- Cases in which notifying the person of the purpose of the use or publicly announcing it may harm the life, body, property, or other rights or interests of the person or a third party
- Cases in which notifying the person of the purpose of the use or publicly announcing the purpose of the use is likely to harm the Company's rights or legitimate interests
- When it is necessary to cooperate with a national agency or local public body in the performance of its duties as prescribed by law, and notifying the person in question of the purpose of the use or publicly announcing it is likely to impede the performance of such duties.
- ②Disclosure
In the following cases, we will not be able to disclose the retained personal data to which the request pertains- If there is a risk of harm to the life, body, property, or other rights or interests of the customer or a third party
- If there is a risk of significant hindrance to the proper conduct of our business
- If disclosure would violate other laws or regulations
- When special procedures for disclosure are prescribed by other laws and regulations
- ③Correction, etc. (Correction, addition, deletion)
In the following cases, we will not be able to correct the requested retained personal data.- When special procedures are prescribed by other laws and regulations for the correction, addition, or deletion of the contents.
- Where the correction, addition, or deletion of the content is not necessary for the achievement of the purpose of use of the retained personal data
- ④Suspension of Use, etc. (Suspension of Use, Deletion)
In the following cases, the Company will not be able to stop the use of the retained personal data in question in response to the request.- Cases in which suspension of use or deletion of a part of the Retained Personal Data about the request is sufficient to correct the violation
- When it is difficult to suspend the use or erase the information due to the large amount of costs required for such suspension or erasure, and alternative measures necessary to protect the rights and interests of the customer have been taken
- ⑤Suspension of provision to third parties
In the following cases, we will not be able to stop the provision of retained personal data to a third party in response to a request.- When it is difficult to stop the provision of the information to a third party due to the large amount of costs required to stop the provision of the information to a third party, or other alternative measures necessary to protect the rights and interests of the person concerned.
- ①Notification of purpose of use
Notice of Decision of Disclosure/Nondisclosure, etc.
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Notice of Decision to Disclose, etc. Retained Personal Data
When we have decided to notify you of the purpose of use of the retained personal data for which you have made a Request for Disclosure, etc., or when we have decided to disclose, correct, etc., or discontinue the use of, or discontinue providing to a third party, all or a part of the retained personal data for which you have made a Request for Disclosure, etc., we will notify you or your agent who is the requester by sending a "Notice of Decision on Disclosure of Retained Personal Data" to you. The Company will notify the customer or representative of the decision by sending a "Notice of Decision on Disclosure, etc. of Retained Personal Data" to the requesting party.
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Notice of Decision Not to Disclose Retained Personal Data
When we have decided not to notify the purpose of use of the retained personal data for which a request for disclosure, etc. has been made, or when we have decided not to disclose, correct, etc., or discontinue the use of, or discontinue providing to a third party, all of the retained personal data, we will notify the customer or proxy who requested by sending a "Notice of Decision not to Disclose, etc. Retained Personal Data". The Company will notify the customer or representative of the decision by sending a "Notice of Decision Not to Disclose Retained Personal Data".